Data Management
The Data Management Division specializes in providing solutions for efficiently and securely managing clinical study data across various study types and scales. Our services include:
- eCRF design and database implementaion
- Database review and support
- Change Management
- User Management
- Reporting and visualization
- Data migration, import
You have the flexibility to choose between two Clinical Data Management Systems and two services:
- Full Service: We set up the entire database for you (using REDCap® or secuTrial)
- REDCap® Light: You independently set up and manage your database (using REDCap®)*
Regardless of the choice, we provide training and ongoing support to ensure you have the tools and knowledge needed to effectively manage your data throughout the research process. Visit our library or attend one of our REDCap® Database Implementation courses.
*This service is only provided for members of University of Bern or its University Hospitals.
Overview
Full Service |
REDCap® Light |
Reporting & Visualization |
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We set up your database in REDCap® or secuTrial. | You set up your database in REDCap®.* |
Either we or you set up your database. |
Includes:
Upon costing agreement:
|
Includes:
Upon costing agreement:
|
Upon costing agreement:
|
|
Full Service
Full Service: we set up your database
Contact

- You contact DCR, best via the contact form.
Consulting & Contract

- If needed, we discuss different solutions, systems and possible collaboration
- You provide as many study details as available (e.g. synopsis, outline, protocol, CRFs, etc.)
- We create a costing
- You agree and we sign a contract
eCRF Design and Database Implementation

- Timeframe: calculate 2-4 months
- You provide specifications as complete as possible (e.g. final codebook, study protocol, variable listing, draft case report forms)
- We draft and test the eCRFs, edit-checks and visit structure in active and close collaboration with you
- You test and approve the study database as in-line with your specifications
Note: Many changes/new requirements during implementation/testing may have an impact on budget and timelines
Testing

- Timeframe: calculate 2-4 weeks
- we perform a final review and testing
- we discuss all findings and final settings with you
- we prepare last steps for deployment
Deployment

- You provide us EC approval, a list of users and sites
- We set study database productive
- Your database is ready to include participants!
Changes

- You inform us as soon as an amendment is planned
- We might do a risk analysis, depending on the complexity of the change
- We implement and test the change in close collaboration with you
- You test and approve the change
Note: Changes/new requirements during data collection must be planned carefully, to ensure that no data are lost/changed. Many changes/new requirements may have an impact on budget and timelines.
User/Site Management

- You inform us about any changes in user, sites, roles
- We manage user rights and roles
- We manage sites
Closure & Archiving

- We perform accrual closure
- We perform database closure and archiving
- We provide you a ZIP-file containing data and meta-data
REDCap Light
REDCap Light: you set up your own database
Contact

- You contact DCR, best via contact form.
Consulting & Contract

- If needed, we discuss different solutions, systems and possible collaboration
- If you need support, we create a costing
- If you need support, you agree on the level of support and we sign a contract
eCRF Design and Database Implementation

- We will create a REDCap project and provide you with our template eCRFs, standard roles as well as our User Manual and useful documents, also refer to our REDCAP Light Library
- You are welcome to come to our REDCap Database Implementation Course
- You set up your own database
Testing

- You test your own database
Deployment

- You finalise all user rights, roles, sites, etc.
- You deploy your own database
- We confirm deployment
- Your database is ready to include participants!
Changes

- You might do a risk analysis, depending on the complexity of the change
- You implement and test the change
Note: Changes/new requirements during data collection must be planned carefully, in order to ensure that no data are lost/changed.
User/Site Management

- We create new users
- You manage user rights and roles
- You manage sites
Closure & Archiving

- You perform database closure and archiving
- You inform us when your database is closed and archived
Data Visualization and Reporting
Our team provides a range of services tailored to meet your reporting and visualization needs.
Customized Reports | We create customized reports in various formats, such as Markdown, Quarto and others. |
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Descriptive Statistics Visualized in Dashboards | Utilizing the Shiny tool, we transform descriptive statistics into interactive dashboards, allowing for easy interpretation and analysis of your data. |
Data Imports | We handle the entire process of data imports, from analyzing source data to preparing and quality-checking imported data, ensuring accuracy and reliability. |
Data Validation Reports | We generate data validation reports, including query reports, to identify and address any discrepancies or errors in your data. |
Progress Reports | Stay informed about the progress of your project with regular progress reports, keeping you up-to-date on key milestones and developments. |
Accrual Plots | Visualize participant accrual over time with our accrual plots, providing insights into study enrollment patterns. |
Support for Data Migration | Need assistance migrating data from our Clinical Data Management System (CDMS) to yours, or vice versa? Our team is here to help, ensuring a seamless transition with minimal disruption. |